Why EHR-Africa?
Healthcare institutions across Africa face unique challenges: unreliable connectivity, diverse clinical workflows, multi-currency operations, and the need for solutions that work in resource-constrained environments. EHR-Africa was designed from the ground up to address these realities.
Offline-first architecture means your staff can document, prescribe, and manage patients even when the internet is down. Multi-currency support (NGN, USD, KES, ZAR, GHS) simplifies billing across regions. ICD-11 integration keeps you aligned with international standards. And role-based access ensures the right people see the right data—whether you run a single clinic or a multi-facility hospital network.
Product Overview
EHR-Africa is a full-stack Electronic Health Record (EHR) and practice management system that combines:
Clinical Documentation
SOAP notes, e-prescriptions, lab and imaging orders, specialist referrals
Laboratory & Radiology
40+ lab templates, X-ray/ultrasound/CT/MRI imaging orders, scientist workflow, external lab integration
Pharmacy Operations
Dispensing, allergy checks, invoicing
Financial Management
Multi-currency billing, invoicing, payments, cash register, reporting
Patient Engagement
Secure patient portal for appointments, medications, and results
Inpatient Care
Admissions, rounds, discharge summaries
The system runs as a Progressive Web App (PWA)—installable on any device, works offline, and syncs automatically when connectivity returns.
Feature Catalogue
1. Authentication & Security
| Feature | Description |
|---|---|
| Multi-tier authentication | Role-based access for Admin, Doctor, Nurse, Lab Scientist, Pharmacist, Biller/Accountant, Staff. |
| Patient portal login | Separate, secure patient-facing login for self-service access. |
| Encryption & recovery | Optional field-level encryption with secure key recovery. |
2. Patient Management
| Feature | Description |
|---|---|
| Patient registration | Complete demographics, contact, emergency contact, insurance details. |
| Patient search & filtering | Fast search by name, ID, DOB, phone. Pagination for large lists. |
| Patient profiles | Tabbed views: medical history, diagnoses, vitals, medications, allergies, immunizations, visits, orders, referrals, encounters. |
| Patient documents | Attach PDFs, images, and documents to patient records. |
| Pre-EMR records | Import unstructured historical records before full digitalization. |
3. Clinical Workflow & Documentation
| Feature | Description |
|---|---|
| Clinical notes (SOAP) | Subjective, Objective, Assessment, Plan with chief complaints and treatment plans. |
| Electronic prescriptions | Drug database lookup, dosage calculations, interaction checking. |
| Lab & imaging orders | Order lab tests and radiology (X-ray, USS, CT, MRI) from patient record with structured selection. |
| Specialist referrals | Generate referral letters with urgency levels, specialist assignment, and specialist directory. |
| Care plans & rounds | Care planning and inpatient rounds documentation. |
4. Laboratory Module
A complete laboratory workflow from order to result. The lab scientist dashboard provides a central queue of pending orders with patient search and status tracking. Doctors order tests directly from the patient record; lab scientists enter results using structured templates with field validation and normal ranges. Results flow back to the doctor's view for instant review. External lab orders support sending specimens to outside laboratories, with status tracking. Lab order billing ensures payment confirmation before result entry, integrating billing seamlessly with the lab workflow.
Lab Test Types (40+):
5. Radiology & Imaging
Order and track radiology studies with structured selection, CPT codes, modality, and preparation notes. Results can be attached to patient records and viewed in the doctor's lab results view. Support for sending to external imaging centers.
| Modality | Examples |
|---|---|
| X-ray | Chest X-ray, Abdominal X-ray, Extremity X-ray (e.g., knee 3 views) |
| Ultrasound (USS) | Abdominal Ultrasound, Pelvic Ultrasound, Thyroid Ultrasound |
| CT | Head CT (noncontrast), Abdomen/Pelvis CT (with contrast) |
| MRI | Brain MRI, Lumbar Spine MRI |
| Other | Mammography, Bone Density Scan (DEXA) |
6. Specialist Referrals
Generate and manage referral letters with urgency levels, specialist assignment, and clinical context. Maintain a specialist directory (name, specialty, contact) for quick selection. Referrals are saved to patient records, downloadable as images, and printable for handoff. Track referral status and follow-up.
7. Pharmacy
The pharmacy module delivers a professional dispensing workflow. The pharmacy dashboard gives pharmacists a dedicated view to manage prescriptions, dispense medications, and track inventory. The accountant dashboard handles pharmacy invoicing and billing for in-house or external pharmacy operations. Before dispensing, the system performs a patient allergy check to prevent adverse events. The integrated drug database provides medication lookup with drug interaction checking, ensuring safe prescribing and dispensing.
8. Inpatient / Admissions
Full inpatient management for hospitals and facilities with beds. The admissions dashboard gives an overview of all admitted patients across wards. The admission form captures admitting diagnosis, bed assignment, and admission details. The inpatient dashboard provides bed management, rounds documentation, and vital signs tracking for inpatients. Generate discharge summaries for handoff and continuity of care. Configure inpatient facilities—define beds, wards, and rooms—and enable or disable the inpatient module per organization.
9. Appointments & Scheduling
Streamline clinic scheduling with appointment management—create, edit, and cancel appointments with patient and provider assignment. The schedule calendar offers daily, weekly, and monthly views for easy planning. Clinic schedule configuration lets you set operating hours, appointment slots, and availability. Doctor assignment manages which providers work which slots. Visit duration tracking records actual vs. scheduled appointment length for capacity planning.
10. Billing & Financial
| Feature | Description |
|---|---|
| Billing dashboard | Today's revenue, total revenue, outstanding balance, pending invoices, cash on hand. |
| Cash register | Opening/closing balance, transaction logging, discrepancy reporting. |
| Multi-currency | NGN, USD, KES, ZAR, GHS with currency selection per invoice. |
| Quick checkout | Fast payment entry, invoice creation, payment receipts. |
11. Patient Portal
Give patients secure self-service access. The patient dashboard shows upcoming appointments, active medications, recent results, and total visits. My profile lets patients view and update demographics and contact information. Patients can view and manage appointments, see current medications, access lab & imaging results, and review their medical summary. Configure portal access and invitation workflow per organization.
12. Reports & Analytics
Data-driven insights for clinical and operational decisions. Reports provide patient and operational analytics with export. Preventive gaps summary identifies patients with gaps in preventive care (e.g., overdue screenings). Conditions breakdown and condition stats offer condition-level analytics and prevalence. Blood group summary supports inventory and transfusion planning. Vital signs analysis shows trends and patterns. CSV export for patients and reports enables external analysis and migration.
13. Security, Audit & Compliance
Enterprise-grade security and compliance. The audit log tracks user activity—logins, data changes, and access. The security dashboard provides an overview and alerts. Encryption setup & recovery offers optional field-level encryption for sensitive data with secure key recovery. Legal agreements support terms, privacy, and consent. The organization code enables secure staff registration—new users join your organization by entering the code.
14. Data Management & Backup
Protect and control your data. Download backup exports your data for backup or migration. Request backup download supports approval workflows for requested exports. Restore from backup enables disaster recovery. Import/export data supports onboarding and transitions. Storage usage monitoring tracks usage and alerts when limits approach.
15. Technical & Platform
Progressive Web App (PWA)—installable on desktop, tablet, and smartphone; no app store required. Offline capability—works without internet; data syncs automatically when connectivity returns. Cloud sync for real-time collaboration and backup. Multi-tenant—organization-level data isolation. Responsive design—optimized for mobile, tablet, and desktop. ICD-11 integration for international disease classification. Integrated vaccine, drug, and allergy databases for accurate clinical documentation.
16. Subscription Plans & Capacity
Flexible plans to match your practice size. Each plan includes a patient limit and user limit. Annual billing saves 15%. For current pricing in your currency, log in and visit Manage Subscription.
| Plan | Patient Limit | User Limit | Price (NGN/month) | Key Features |
|---|---|---|---|---|
| Free Trial | 27 | 3 | ₦0.00 | Basic patient management, appointment scheduling, clinical notes, basic billing, 3 user accounts. 30-day trial. |
| Basic Plan | 250 | 5 | ₦35,000.00 | All features from Free plan, up to 250 patients, 5 user accounts, advanced reporting & analytics, email support + 3 more features. |
| Premium Plan | Unlimited | Unlimited | ₦84,999.00 | All features from Basic plan, unlimited patients, unlimited users, priority phone support, dedicated account manager + 6 more features. |
Pricing available in NGN, USD, KES, ZAR, GHS, and other African currencies. Contact us for custom enterprise plans.
Summary: EHR-Africa at a Glance
| Capability | EHR-Africa |
|---|---|
| Clinical | SOAP notes, e-prescriptions, lab/imaging orders, specialist referrals, inpatient care |
| Laboratory | 40+ structured lab templates, lab scientist workflow, external lab orders |
| Radiology | X-ray, ultrasound, CT, MRI, mammography, DEXA—order, track, attach results |
| Pharmacy | Dashboard, dispensing, allergy checks, drug interaction checking, invoicing |
| Financial | Multi-currency billing, invoicing, payments, cash register, reporting |
| Patient engagement | Patient portal: dashboard, profile, appointments, medications, lab/imaging results |
| Operations | Appointments, scheduling, multi-clinic, messages & tasks, role-based access |
| Subscription | Free Trial (27 patients, 3 users, ₦0), Basic (250, 5 users, ₦35,000/mo), Premium (unlimited, ₦84,999/mo); annual billing saves 15% |
| Compliance | Audit logs, encryption, legal agreements, organization code |
| Resilience | Offline-first PWA, cloud sync, backup and restore |
Deployment & Support
- Access: Web-based; no installation required for end users
- Devices: Works on desktop, tablet, and smartphone
- Support: Contact Work Chop Inc. for implementation support and training
Contact
Work Chop Inc.
Pioneering Intelligent Solutions for a Connected World
Email: support@eworkchop.com
Website: www.eworkchop.com
Product: ehr-africa.netlify.app